Structur is designed to streamline your construction business by centralizing all your essential processes, communication, and data in one powerful platform. This article about our powerful Employee Handbook feature will guide you through the key features and how to use them effectively.
Structur uses a simple three-level system to organize your information:
Folders: Create folders for broad categories (e.g., "Marketing," "Company Policies").
Sections: Within each folder, create sections for subcategories (e.g., "Social Media" within "Marketing").
Pages: Add your content (documents, flowcharts, checklists, etc.) to the relevant section.
Once you've created a page, you can:
Edit: Click the pencil icon to make changes.
Duplicate: Quickly create similar pages by duplicating existing ones.
Move: Reorganize your information by moving pages between folders and sections.
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1. SOP Building: Document and Standardize Your Operations
Create clear and comprehensive Standard Operating Procedures (SOPs) with Structur's rich text editor.
Formatted Text: Use headings, lists, and formatting options to create well-structured documents.
Multimedia Integration: Enhance your SOPs by embedding images, GIFs, and even YouTube videos for better clarity.
Example: Create a step-by-step guide for your sales process, including a GIF demonstrating how to use your CRM software.
2. Flowchart Creation: Visualize Your Workflows
Map out your processes visually with the easy-to-use flowchart builder.
Drag-and-Drop Interface: Add different shapes (boxes, arrows) to represent steps and their connections.
Customization: Adjust colors and styles to create clear and informative flowcharts.
Example: Illustrate your project handover process from sales to project management with a flowchart.
3. Checklists: Ensure Consistency and Completion
Create checklists for any task to ensure no steps are missed.
Easy Creation: Simply type in the steps required for a specific task.
Progress Tracking: Track completion with a visual progress bar.
Submission Records: Maintain a record of completed checklists for accountability and review.
Example: Develop a new hire checklist to ensure all onboarding steps are followed consistently.
4. Quizzes: Reinforce Knowledge and Understanding
Assess employee comprehension of key processes and information.
Question Types: Create multiple choice quizzes to test knowledge.
Performance Review: Review quiz attempts to identify areas where employees may need further training.
Example: Create a quiz on your company's safety procedures to reinforce best practices.
5. Forms: Streamline Data Collection
Gather information efficiently with customizable forms.
Field Variety: Include various field types like text fields, date selectors, multiple choice options, and file uploads.
Organized Submissions: Access and review submitted forms in a centralized location.
Example: Create a client intake form to collect essential project details during initial consultations.
6. Scorecards: Monitor Performance and Track Goals
Keep track of key performance indicators (KPIs) and monitor progress towards goals.
Customizable Goals: Set targets for various metrics, such as sales targets or project completion rates.
Visual Progress: Easily see if goals are being met with color-coded indicators (green for success, red for improvement needed).
Example: Track your sales team's performance with a scorecard that monitors leads generated and deals closed.
7. Document Storage: Centralize Your Important Files
Store and manage all your essential documents in one place.
Organized Folders: Create folders to categorize different types of documents (templates, contracts, etc.).
File Variety: Upload various file types, including Word documents, PDFs, spreadsheets, images, and videos.
Example: Maintain a library of templates for proposals, contracts, and other frequently used documents.
8. Internal Messaging: Communicate Efficiently
Streamline communication within your team.
Task-Specific Messaging: Discuss tasks directly within the task's details for focused communication.
Group Messaging: Create group chats for broader discussions and announcements.
Enhanced Features Coming Soon: Look forward to future updates with features like file sharing and video calls.
Structur is constantly evolving. Be sure to explore the "Explore Templates" section for pre-built templates and check for updates regularly. If you have any questions, don't hesitate to contact our support team!