Structur now seamlessly integrates with QuickBooks Online (QBO), streamlining your financial management and eliminating manual data entry. This article provides an overview of how to connect your accounts and utilize the integration features.
Connecting to QuickBooks Online
Enable the Integration: In your Structur account, navigate to the integration settings and click "Connect to QuickBooks Online."
Import Data (Optional): Choose to import existing clients and vendors from QBO into Structur.
Mapping Cost Codes
Structur Standard Cost Codes: If you use Structur's standard cost codes, the five main areas (labor, materials, subcontract, equipment, other) will be automatically mapped to corresponding accounts in QBO.
Custom Cost Codes: You can map your custom cost codes to specific accounts in QBO, ensuring accurate tracking and reporting.
Syncing Subcontracts and Expenses
Subcontracts as Bills: Approved subcontracts with payments recorded in Structur will automatically sync to QBO as bills.
Expenses as Expenses: Expenses entered in Structur will sync to QBO as expenses, ready for reconciliation to any bank transaction.
Bill / Subcontract Workflow:
Create and Approve a Subcontract: Create a subcontract in Structur and mark it as "Approved."
Record a Payment: Create a payment for the subcontract in Structur (e.g., a deposit). This will generate a bill in QBO.
Mark as Paid in QBO: In your QBO account, locate the bill and record the payment.
Automatic Status Update: Structur will automatically update the subcontract payment status to reflect the payment made in QBO.
Syncing Invoices
Invoices from Structur to QBO: Invoices created in Structur, including cost code details, will sync to QBO as invoices.
Need Help?
If you have any questions or need assistance with the QuickBooks Online integration, please don't hesitate to contact our support team using the in-app chat.
Key Benefits:
Eliminate Double Entry: Say goodbye to manually entering data in both Structur and QuickBooks Online.
Real-time Financial Updates: Keep your financial data synchronized between both platforms.
Improved Accuracy: Reduce the risk of errors associated with manual data entry.
Streamlined Workflow: Simplify your financial management processes and save time.
Enhanced Reporting: Access comprehensive financial reports in QuickBooks Online.